20 Oct Work Package 9, 20.10.2017 — 14.10.2020
MANAGEMENT AND QUALITY CONTROL
( WP. Leader Agricultural University of Tirana)
The present WP is aimed on one side to carry out the management of the project in the most efficient way and on the other to assess project activities during the implementation phase according to the set indicators and LFM (quality control). As for activities related to project management, the consortium will formalize the conditions and the rules behind the cooperation in the partnership agreement to be discussed and signed by the partners. Also the appointed staff will be divided and arranged in proper groups according to types of activities to be performed. Management board meeting will be held regularly to assess project activities, take decision and intervention measures when necessary. As for the quality control, partners will be asked to provide the project coordinator with interim assessment reports at month 9, 18, 27 also defining a set of input/outcome indicators according to LFM.
- Development and signature of the partnership agreement
- Appointment of project staff group
- Collect information and release of monitoring reports
- Organization of SC and quality control meeting
- Carry out quality control activities
- Prepare internal quality control questionnaire to be delivered to partners
- Systematize quality control’ activities information and feedback
- Develop mid-term and final report to be sent to EACEA
9.1 Management framework definition and board meetings
This includes the construction of a structure framework for managing the project and the held on a regular basis of the development and signature of the partnership agreement to Project Management
Board Meetings (MBM). The Management framework includes:
– agreement to be signed between lead applicant and project partners and defined in line with Erasmus+ guidelines. The agreement will stress financial management conditions of the budget headings and copyright issues.
-the appointement of the staff and groups involved in the project namely:
Steering Committee (SC): it will be composed of high representatives from partner institutions (it will review the overall project implementation, determining the project implementation strategy and intervening for eventual conflict resolution.
Technical Board (TB): it will be composed of local managers from each partner institution, who will meet on a regular basis to discuss and assess the project’s progress, in terms of compliance with the programme obligations, the respect of the work plan and the production of outputs.
Working Groups (WG): they will have a specific role and tasks in accordance with the activities to be carried out for each technical WP.
Management implies also the development of the two reports to be delivered to EACEA: 1 Progress report to keep interested parties informed about project state of art (achievements, future steps and main needs/issues to be considered for next phase implementation) and 1 final report highlighting project outcomes, achieved results and impacts. The reports will be developed also on the feedback of D.9.2. (quality assessment reports). An internal audit is envisaged (auditor consultant) during the project life cycle in order to avoid risks and implement mitigation measures.
Activities related to management and quality, in particular for the category manager, will be cofinanced for an indicative total number of 13 days per partner and of 20 days for the coordinator AUT-UBT. Such activities involve the higher representatives of the beneficiary organizations that committed themselves to assume this specific workload mobilizing their own resources. They decided also to co-finance an indicative number of 30 days for administrative tasks.
9.2 Quality Control
Quality control implies all the activities of monitoring project progress according to a set of indicators to be intensified during crucial project periods. Quality control activities implies the collaboration of all the team at different level to collect information according to the set of identified indicators: each project local coordinator will mobilize the appointed project team as to collect relevant information on the performed activities, respect of work plan and tasks, obstacles and shortcomings experienced and corrective measures to be taken to ensure the smooth implementation of the project activities, so to overcome obstacles and achieve project goals. Such information will be collected thanks to the delivery by the coordinator of a quality control questionnaire on the model of the Interim Report to be delivered to the consortium. The coordinator will systematize the collected inputs, draft and share the common monitoring reports with project partners at month 9, 18 and 27. The assessment reports also define a set of input/outcome indicators according to LFM. (i.e. n. of trained people, n. of CV in the database; n. of firms involved in testing activities and in web platform’ use; n. of stakeholders involved in seminars and dissemination) – see Logical Framework – for evaluating the fulfilment of expected results.